LibStaffer

Auto-Scheduler to the Rescue

Manually scheduling staff is a tedious and thankless job that is often outdated the minute the schedule goes live. LibStaffer’s auto-scheduler technology makes it easy to schedule staffers in just seconds. Just think of the time-savings.

• Run the auto-scheduler for specified date-ranges.
• Respects time-off requests, holidays, and max hours.
• Prevent back-to-back shift scheduling.
• Choose the number of shifts/day each staffer can work.
• Won’t double-book staff across schedules.
• Restricts staff from working over their max hours.
• Allows staff scheduling of 'Preferred Shifts' first.
• Displays a detailed activity log of who was scheduled.

Empower Staff & Encourage Team Communication

Rather than contacting you with schedule changes or time-off requests, encourage staffers to work together and funnel all time-off requests into the dedicated management area in LibStaffer. The admins can then approve or deny requests in one central location.

Swapping and Giving Up Shifts

• Staffers can swap shifts…with or without admin mediation.
• Control overtime with enforced max hours restrictions.
• Search for shifts to swap by date range, shift name, or staffer.
• Email swap requests with customizable note.
• Give up shifts into a centralized pool… and others can pick them up.

Better Time Off Management

• Route all time-off requests out of your email and into the dedicated management area.
• Staffers can submit time-off requests tagged with customizable categories (i.e. vacation, conference, sick).
• Turn on mediation and approve or deny all time-off requests.
• Access detailed time-off reports by user and in the aggregate.

Effortless & Mobile-Friendly Schedule Communication

Staffers can view schedules and upcoming time off right from their smartphones, and:

• Receive customized email notifications containing schedule, admin notes, and detailed shift notes.
• Connect their schedules to Outlook/Exchange for auto-delivery right into their calendar.
• Print/Export/Download their schedule.
• Feed schedule into Yahoo, Google, etc. with iCal feeds.
• Claim / Swap shifts right from their smartphones.
• Submit and view time-off requests on tablets, smartphones, or desktop computers.

Detailed Reports & Statistics

Create on-demand reports for immediate decision-making. Use Reports & Statistics during staff evaluations, too.

• Filter by date, service point, or staff member.
• Reports on Scheduled and Unfilled shifts.
• Reports on Time-off Requests, Pending Swaps, and 'Given Up' shifts.
• Time-off requests can be filtered by Status & Category.
• Printer-friendly and export options for reports.

Benefits for Schedule Managers...

• Increase Efficiency: View everything in one place while enforcing scheduling/staff restrictions.
• Convenient: Mobile-first & cloud-based means you can access LibStaffer anywhere, on any device.
• Private & Secure: All information is stored behind a secure login. Optional IP restrictions add another layer of protection.
• Be Better Informed: Communicate schedules and shift changes quickly & easily and run reports on your schedules dynamically.
• Team-Building: Encourage staffers to work together! Empower them by putting shift-swapping/giving up shifts in their hands.

...And Also for Staffers

• Pushed Communications: Receive schedule and staff changes by email or feed right into your Calendar.
• Mobile Freedom: View and manage your schedule by swapping or giving up shifts and requesting time-off from any device…. anywhere… anytime.
• Know What You Need to Know: Got shift responsibilities? The system stores and communicates your duties so you'll always know what you need to do during your shift.
• No More Juggling: View your shifts across multiple schedules / desks. The system keeps your max hours and time-off sorted so you don't have to!

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